SUMMIT ATTENDEE INFORMATION

The Idaho Public Transportation Summit is an invaluable opportunity for public transportation industry professionals to convene, collaborate, and advance our collective mission of providing mobility. Attendees include public transit agencies and their stakeholders, local government, Idaho working group member agencies, public transportation enthusiasts and nonemergency medical transportation providers.   The Summit is designed to foster discussion and interactions between presenters, vendors and participants on a variety of topics through seminars, workshops, and vendor booths.

VENDORSHIPS

One component of the Public Transportation Summit is the vendor show.  This element brings together attendees and companies that offer services and/or goods.  Our attendees really enjoy meeting our vendors and learning more about your products.  

The Summit has limited openings for vendors and we encourage you to reach out to Connie Edwards to ensure your space. 

•       All vendors will be recognized and appreciated several times during the event

•       All Vendor/Sponsor cost are free for your company.  In lieu, we are requesting a gift basket or a variety of raffle items. 

•       You will be provided one 8-foot table space, table covering, and two chairs. The hallway (depending on the number of vendors we receive.

•       High-speed internet will be provided. 

VENDOR BENEFITS

•       Attendance to the Summit includes all meals and refreshments offered during the Summit.  Meals included in the event consist of breakfast and lunch daily.  Refreshments are also provided throughout the event.

•       Hotel accommodations are on your own.  There are a limited amount of discounted rooms available in the room block for the event so we encourage you to make your reservations early.

•       Transportation to and from the Resort are on your own. 

•       All travel costs to the conference (flights, rental car, etc.) and meals outside of the conference provided foods and refreshments are on your own.

•       Vendor recognition ribbon and vendor recognition throughout the event.

•       A few weeks after the end of the Summit, we will provide you with a contact list of attendees.

VENDOR REQUEST

•      During the Summit we want to engage our attendees to visit with our vendors through the use of a Vendor Visitation Card.  Attendees must visit your booth to have you sign their card and then entered into a big drawing held on the last day.  We have used this in several events and attendees really like the activity. 

•      Please provide your logo to be used in the conference agenda and throughout the summit. Your logo should be an .ai (Illustrator), .eps (PostScript), or .psd (Photoshop) file if at all possible.  A high-resolution file (at least 2mb) .jpg or .png will also work.   The deadline for submitting your logo for input to the Agenda booklet is July 11, 2025 close of business.

•      The shipping of products or materials to and from the event is solely the responsibility of the vendor.

BOOTH SPACE ASSIGNMENT

•      Each company will receive an 8’ table, 2 chairs, hotel Wi-Fi and tablecloth/skirting.   

•      If you need electricity, let us know as soon as possible so we can make appropriate space assignment.  We will have limited number of extension cords on site, but if you could, bring your own extension cords just in case.

•      Advise if specialized space or electrical outlets are needed.

•      During break time, please ensure that someone will be at your booth so attendees can visit. 

•      We encourage you to bring swag to promote your business/organization.

SECURITY & LIABILITY

•       The Idaho Transportation Department will work closely with the Resort for security.  The ballroom will be locked during the evening; however, if you have items that are of high value, we recommend you remove the items at the end of the day.  

•       The Idaho Transportation Department does not assume any liability of lost or stolen items during the summit.